Korea has signed nuclear cooperation agreements (NCA) with 29 countries. Nuclear materials, materials, equipment, and technology transferred under the agreements are “internationally controlled materials (ICM)” under the Nuclear Safety Act. The main obligations imposed on those items include ensuring peaceful use, safeguards, physical protection, annual inventory reporting, and retransfer with supplier prior consent. The Nuclear Export and Import Control System (NEPS) handles the export control procedures for transferring ICM. After import, inventory management for ICM in Korea would be transitioning to an item-based system through the Obligation Tracking System for internationally controlled item (OTS) currently under development. A one-stop import and export control system for ICM can be established when information is well-linked between these two systems. This paper aims to derive a methodology for integrating NEPS and OTS. NEPS-OTS coupling begins at the receipt confirmation and shipment notification stages in NEPS. When importing ICM under NCA, the inventory change (code RF: receipt foreign) is entered in OTS by getting the information that has completed the receipt confirmation in NEPS. Conversely, during export, the information that has completed the shipment notification procedure in NEPS is linked to the OTS so that the entire cycle from import to re-export of the ICM can be concluded. Inventory verification for retransfer, checking that the book inventory remains positive value, is impossible under the current system. This issue can be resolved by enabling inventory information in OTS to be displayed in NEPS. Determining when and how to generate the obligation code for imported ICM is essential for NEPS-OTS coupling. Manual input may be necessary for some cases with multiple obligations. Nevertheless, it is more efficient from a system communication protocol to automatically generate and impose a single obligation based on the supplier country information in NEPS. Moreover, it is important to automatically link crucial information available in NEPS to reduce the administrative burden on OTS users and discrepancies between systems. Most required OTS data, such as country obligation, item categories, quantity, physical or chemical form, and receipt date, can be directly linked from NEPS. However, NEPS improvement is needed for digitizing the receiver information and facility data, like the material balance area. The NEPS-OTS integration involves sharing data as a system and encompasses the connection between export control and inventory management. Future work to link some information in NEPS -OTS with the KSIS could be suggested to enhance efficiency and effectiveness in managing ICM.

The ROK government has developed the Nuclear Export and Control System (NEPS) to implement export control activities. Although it was launched in 2008 as a system that can work with classification, licensing, nuclear material approval, government-to-government assurance, complying with nuclear cooperation agreement (NCA) handled through official documents. In order to enhance systematic management for items subject to NCA, KINAC developed a new module for the procedure (hereinafter referred to as “NCA module”) and opened it in 2022. This paper presents the module’s development background, key features, and current operation status. The NCA module prioritizes functional expansion and flexibility, distinct from other tasks for the following reasons. First, the export control duties of classification, export license, and approval for NM are based on domestic law, leading to predetermined target items, application forms, and processes that change only through statutory amendments. In contrast, the implementation of NCA has numerous procedural variables, varying across countries in scope, content, and procedures. Therefore, if the function is over-standardized, there would be many exceptions that the system cannot resolve in practice. Second, the existing NEPS process entails a one-time decision or approval for each application, while the implementation of the agreement encompasses four related procedures for each item: prior notification, written confirmation, shipment notification, and receipt confirmation. Even some steps may be omitted depending on the case. The other difference is the working process. The implementation of NCA must be initiated from the government, so the existing methods, beginning with the licensee filling a form, cannot be adopted as it is. The NCA module has adopted a new reference numbering system to resolve these challenges. It enables the creation of multiple procedures under one reference number on an item to expand the tasks and make it possible to omit some steps or to reflect case-by-case concerns in each stage. It also provides a consolidated view of multiple notifications related to a single item, ensuring to deal with even long-running tasks without missing any obligations until the final procedure. Moreover, some of the data in the NCA module is extensible by allowing users to manage the list themselves. For example, the system can respond to new agreements by allowing users to add and modify codes that distinguish counterparty countries. As a result, the current NCA module accommodates a variety of implementation scenarios, including split shipments, the procedural omissions, and the modification of additional counterparties, offering enhanced flexibility and adaptability.

The Nuclear Safety and Security Commission (NSSC) and the Korea Institute of Nuclear Nonproliferation and Control (KINAC) operate the Nuclear Export and Import Control System (NEPS), an online comprehensive export and import control management system to guide the domestic nuclear export and import control regime and efficiently process the application, processing, and issuance of various civil complaints required for compliance. This paper analyzes the results of NEPS functional improvements made in 2022. First, NSSC and KINAC launched a nuclear plant technology follow-up system. Since establishing the Nuclear Plant Technology Export License (Plant License) system in 2015, large-scale nuclear power plant projects with a large amount of technology transfer have been issued a Plant License, allowing them to transfer technology without a separate individual export license. The recipient of a Plant License is not required to obtain an additional export license but to follow up on the transferred technology, such as checking whether it is a strategic technology and reporting quarterly transfer details. A dedicated system has been established to facilitate the follow-up of plant license projects. That has improved work efficiency for both the regulated and the regulator. Second, we have improved the procedures for retrieving and supplementing civil petitions. We added a function allowing civil petitioners to directly retrieve a civil petition to cancel a previously filed civil petition or to revise it themselves. In addition, we improved the procedure for supplementing a civil petition by setting a supplementation deadline for a reviewer’s request to modify a civil petition and sending a reminder before the expiration of the supplementation deadline. That enhances the convenience of the complainant and the examiner. Finally, we have changed the numbering system for export and import control reviews. Previously, the application number was a 15-digit system with an 8-digit date and 7-digit serial number. We have simplified the number by changing the three unused digits in the serial number to a single symbol that separates the type of application. That made it possible to utilize the number for relevant searches in the future. Also, simplifying the number has improved the efficiency of applying, processing, and consulting for civil affairs. In the future, NSSC and KINAC will continue to upgrade NEPS and make various functional improvements, and there will be many changes in system operation through cloud transfer in a few years.